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Membership Secretary Report Oct 2003 Sept 2004
BEC Membership Secretarys Report for the Club Year
4 October 2003 to 1 October 2004
Membership Renewal
A principal responsibility of membership secretary is to
hold an up to date record of members details. This has been my quest but it
needs your co-operation.
To help you know what the club holds about you, each renewal
form was personalised and contained your contact details (e.g. Name, address,
telephone number(s), email, etc.). This gave you the opportunity to check your
details, correct any errors or add additional information.
Included in the renewal form was a section for preferences.
The purpose of the preference section in the renewal form was to select want
you wanted to receive and reduce the work load. You could select by ticking the
appropriate box to receive such items as a membership card, members address
booklet (printed or electronic by email). Some of you failed completely and
used a cross instead of a tick.
I must apologise for those that requested a Membership card
as I have not been able to produce these this year due to a change in my
circumstances which has affected the availability of resources.
Having an option to receive a printed version of the members
address book reduced the number to be printed compared to the previous year by
around fifty copies, obviously a saving.
In my continued quest of holding the correct information in
the BEC members database I gave you a second opportunity to check and amend
your contact details in your personal membership renewal acknowledgement
letter.
I also asked all Life members to re-affirm their wish to
receive Belfry Bulletins and correspondence for the club year. We do not want
to send out correspondence to those that do not wish to receive it.
Generally I think this all worked quite well.
Members Updates
During the club year a few people made contact to inform of
updates (e.g. changes of address and email) but I am sure this is not all of
them. However, this was more than the previous year so may be you are becoming
more organised.
I must stress it is essential that you keep the membership
secretary up to date of any changes. For example, the address details are used
in the distribution of the Belfry Bulletins and club correspondence.
Donations
There were a number of donations, in the main from the Life
members, in the form of stamps and a total of £230 in money. Many thanks to
those persons.
The Figures
92% of people, 107 out of 116 continuing paying members from
2002-03, renewed before the end of November and were eligible for the £5
discount off their membership fee. This compares with 101 for the previous
year. So you are getting better, well done.
With the remaining 8%, one paid as late as May compared with
February the previous year. Could do better.
Please pay promptly and before the end of November.
Chart of Members Payment over the club year.
Just under twenty members declined to renew their
membership. On the positive, a change from previous years with an increase in
joint membership, ten out of eleven of last years probationers rejoined and are
now full members, three members rejoined and we have eleven probationary
members.
The paying membership has reduced by three and three Life
members have been removed from the distribution list. Our total number of
members is 160.
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Membership
Class
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2001-02
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2002-03
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2003-04
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Difference
(to 2002/3)
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Single
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102
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101
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86
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-15
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Joint
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28
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22
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26
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+4
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Probationary
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5
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11
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19
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+8
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|
|
|
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Sub Total
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135
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134
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131
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-3
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|
|
|
|
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Life
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35
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32
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29
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-3
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|
|
|
|
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Total Members
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170
|
166
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160
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-6
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Membership Summary
Table.
Figures correct as of 16 August 2004.
The following charts show the percentage of the membership
class between the club years 2002-03 and 2003-04. It is clearly seen that the
Single class percentage has decreased by 7% due to increases in both the Joint
and Probationary classes.
Acknowledgements
I would like to thank Mike and Hilary Wilson for their
support of some Membership tasks, such as collecting and depositing the
subscription and insurance monies.
Furthermore, thanks must go out to Tony Jarratt for his
encouragement of new members to the club and the re-joining of lapsed members.
Farewell
I will be standing down from the role of BEC Membership
Secretary and may I wish my successor well.
Sean Howe (16/08/2004)
BEC Membership Secretary 2002-04
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